Clerical Assistant

“Accepting applications from current HNZ employees only”

Location: Wellington Regional Hospital or Kenepuru Hospital

Contract: Permanent, Part Time (0.5 FTE)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We are looking for two Clerical Assistantsto join our team. The Clerical Assistant will provide administration assistance to the Clinical Typing team who provides transcription services for clinicians.  The Clerical Assistant will ensure all printing and administrative requests including mail out of clinical letters are sent to the general practitioners and other recipients in a timely manner.

Tasks involved are:

• Provides administrative support to the Clinical Typing team including administrative assistance with the mailing out of clinical letters.
• Ensures that letters are collated and distributed to the relevant practices and discrepancies are dealt with in a timely manner.
• Provides support and assistance for approval of documents for clinical typists both electronically and physically sent out.
• All clerical and administrative functions are undertaken in a timely and accurate manner, in accordance with instructions.

The salary band for this role is $59,313 - $65,876 (pro rata).

About the Team/Service Location

You will be part of a large group of clinical typists who are highly specialized in transcription work.  The team provides transcription services to clinical staff across the DHB, delivering high quality, accurate work with timely turnaround.   Our team is diverse, fun, multi-cultural and hard working. We pride ourselves on making a positive contribution to the patient journey, working together and supporting each other to do so. 

The Patient Administration Service (PAS) is a group of five services which work together to support the patient journey from referral to a CCDHB treatment provider, right through to discharge.  PAS goals are to provide high quality, efficient and effective administration support to enable clinical staff to concentrate on patient care. 

About you

We are looking for someone who has previous experience in an administrative role with an eye for detail, great communication skills and the ability to work with confidential information.  Valuable traits for this role also include your ability to be flexible, portray a positive attitude and have an Excellent command of English.

Skills and experience:

• Highly experienced performing administrative tasks
• Excellent computer skills
• A high standard of written English (comprehension, punctuation, spelling and grammar).
• A high level of attention to detail at all times
• A positive, ‘can do’ attitude
• Knowledge of medical terminology an advantage

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 25th February.If you have any questions about the role, please contact Diana Velazco (Diana.Velazcoflores@ccdhb.org.nz).

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.