Outpatient Administrator

Location:  Wellington Regional Hospital

Contract: 1 year fixed-term, part-time (0.5 FTE)

Salary: $70,970-$78,397 (pro-rated)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence. 

About the Role 

We are seeking two Administrators to support a patient’s journey from referral to a District treatment provider, right through to discharge.

You will be responsible for ensuring quality, customer focused reception services are provided to our patients attending clinics or making phone enquiries. You will liaise with our clinical teams and strengthen clinical and non-clinical relationships to provide the very best patient journey.

Additionally, you will be responsible for maintaining the smooth running of our services, ensuring that booking protocols are followed and adhered to in order to keep waiting times to a minimum, reviewing the patient information recorded in our Patient Management System and following up with services for their patients who have missed appointments. 

You will be rostered to work 20 hours per week, Monday - Friday, between the hours of 7:30am - 5:30pm.

About the Team/Service/Location 

Our team is one of diversity, fun, multi-cultural and hard working. We pride ourselves on the focus of the Patient Journey where two days are never the same. We are multi skilled which makes the diversity of our team unique. 

The Outpatient Reception and Community teams provide high quality, efficient and effective administration support to our clinical teams within the Capital Coast & Hutt Valley District which enables them to focus on patient care. 

About you 

• Able to deal with ambiguity - is able to work in an environment of uncertainty; can comfortably handle risk and uncertainty
• Strong decision making skills.
• Good Microsoft Office Suite computer skills particularly excel
• Effective time management skills and ability to meet delivery of commitment.
• Able to work independently 
• Self-motivated and self-aware
• Exposure in working with cultures other than their own
• Excellent communication skills with an ability to communicate with members of the team or the public including those who are distressed or angry.
• Knowledge of the Privacy Act and other legislation protecting confidentiality

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. 

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community. 

How to Apply 

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 16th March. If you have any questions about the role, please contact lucy.britland@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.