Service Administrator

Location:  Wellington Regional Hospital

Contract:  12 months fixed-term, full-time

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence. 

About the Role 

We are looking for an experienced and motivated Service Administrator to join the Surgical Services Directorate at Wellington Regional Hospital. This is a full-time position working Monday to Friday, 8 am to 4.30 pm. The full salary range is $75,201 - $83,092.

Initially this role will be focussed on embedding the move to a new rostering system for our Senior Medical Officers and ensuring that work profiles, rosters, timesheets and leave are recorded accurately. Some of your other duties will include:

• Monitoring and coordinating annual processes for Senior Medical Officers such as annual reviews, vetting and practicing certificate renewals
• General administrative support such as mail services, travel bookings, meeting coordination, maintaining stationery stocks and generally ensuring that our floor runs smoothly

If you have an administrative background, enjoy a fast-paced environment and have a passion for numbers and accuracy then this may be a fantastic opportunity for you.

About the Team

We are a friendly, dedicated team, with a strong customer service focus who ensure the best possible support for the Surgical Services Group. Our team includes, Operations Managers, Senior Medical Officers, Nurses, Health Care Assistants and Administration/Booking teams.

We offer a supportive workplace culture with a commitment to your on-going professional development and well-being. We have a strong focus on ongoing quality improvement and constructive relationships with clinical staff.

About you 

The successful candidate for this role will be organised, diligent, have outstanding attention to detail. You will be confident dealing with staff at all levels, be comfortable prioritising multiple responsibilities and demonstrate resilience in a busy environment.

You will need to work in a courteous and professional manner, making effective decisions with your internal stakeholders in mind. Experience inputting/updating staff rosters, as well as knowledge of the health environment and the Holidays Act would be advantageous but is not essential.

Other skills and experience we are looking for include:

• Knowledge and experience in an administration role
• Competent in using the Microsoft suite and have the ability to quickly learn new applications/systems required for the role
• Excellent time management and communication skills
• Ability to work autonomously as well as part of a team

Working at Health New Zealand 

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. 

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community. 

How to Apply 

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 22nd June. If you have any questions about the role, please contact lucy.britland@tewhatuora.govt.nz 

We will review applications as received and may proceed with the recruitment process, before the closing date of this advertisement.