Transport Administrator

Nau mai, haere mai ki Te Whatu Ora – Capital, Coast & Hutt Valley District

Location: Wellington Regional Hospital (base location), Hutt Hospital and Kenepuru Hospital

Service:    Transport and Travel

Contract:  Permanent, part-time (32 hours per week)

Salary: $65,627 - $74,510 (pro-rated)

Kōrero mō te tūranga – About the role

This is a little more than your general administration role - you will be covering a bit of everything and providing support to other members of the wider organisation particularly in the transport and travel areas. With a fleet of over 500 vehicles across the Wellington, Hutt and Wairarapa regions we’re looking for someone who can hit the ground running. 

As a Transport Administrator, you will be responsible for providing comprehensive administrative support to the transport department. This will include:

• Maintaining accurate records of vehicle maintenance, inspections, and repairs.
• Processing transport documentation, such as delivery notes, invoices, and timesheets.
• Communicating effectively with drivers, customers, and other internal departments.
• General transport and travel related administration.
• Processing and maintaining records of travel requests
• Handling queries and resolving issues related to transport and travel operations.
• Utilising transport management software in particular our in house booking and telematics system.

This is a part-time role working 32 hours per week, and the hours of work are negotiable with the successful candidate. You will be based at Wellington Regional Hospital, but required to work at our Hutt Valley and Kenepuru hospital sites on occasion.

Mō tō mātou rōpū – About our team

You will be joining a diverse and small team that works well together and takes pride in getting the job done properly while enjoying a laugh along the way.

We’re spread across a number of sites and out on the road so there’s always a variety of faces in the office and sometimes there’s even home baking!

Moū – About you

The ideal candidate will have proven experience in a fast paced administration role, ideally with experience in a similar industry. Strong communication and interpersonal skills, both written and verbal are a must, as well as proficiency in Microsoft Office Suite, particularly Excel.

Other skills and experience we are looking for:

• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• A good understanding of transport regulations and compliance or a willingness to learn
• A proactive and problem-solving approach.
• The ability to work independently and as part of a team.
• A positive and can-do attitude.
• A good sense of humour

E pā ana ki a tatou – About us

Here at Capital, Coast & Hutt Valley District we embrace diversity and welcome applications from all people, including all gender identities, ages, ethnicities, sexual orientations, disability and religions. A workforce that is diverse and inclusive means that we are better positioned to understand and serve our community.

Capital, Coast & Hutt Valley District are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.

To find out more about us click on the following links:

Capital and Coast

Hutt Valley

Mental Health, Addiction and Intellectual Disability Service

Me pēhea te tuku tono - How to apply

Click the apply now button to send your application directly to us. For further information on this role please email lucy.britland@tewhatuora.govt.nz and indicate the job title and vacancy number in the subject line.

Please note, we will be reviewing applications when received and may proceed with the recruitment process, before the closing date of this advert.

Ma tini, ma mano, ka rapa te whai

By joining together we will succeed